Executive Committee Elections
This page was for the 2016-2017 Excutive Commiteee Elections.
Would you like to be a part of the growth and sustainability of the ICF Singapore Chapter, of the advancement of the coaching profession and the development of the greater coaching community?
You are invited to run for the ICF Singapore Chapter Executive Committee!
If you are keen to contribute, here is a write up of the minimum eligibility requirements and the various roles within the Executive Committee. Please feel free to contact incoming president Hermann (firstname.lastname@example.org), current president Anisha (email@example.com) with any questions. For logistics, website, from, etc. contact secretary Angela (firstname.lastname@example.org)!
ICF EXECUTIVE COMMITTEE MINIMUM ELIGIBILITY REQUIREMENTS (2015-2016)
- Current ICF member in good standing
- Completed 60 hours of coach-specific training
- Read and be aligned with the Chapter Code of Ethics, Chapter Constitution, and Roles & Responsibilities (below)
- Ask two members to support your nomination as first and second proposer - include their member #s in the Election & Nomination Form
- Submit the 2016-2017 Election & Nomination form by Feb 18th
- Attend monthly Executive Committee meetings (last Monday of the month, prior to chapter meeting). Candidates are expected to attend at least 70% of the meetings.
- Attend two Executive Committee Retreats:
- March 2016 - March 24th, Thursday, 830am-6pm
- Q3 2016 - Date to be confirmed
- Plan to serve on the ExCo for 2 years (same or new position), to ensure the sustainability and growth of the chapter
- Serve on one of the committees (see Coaches 4 Community, Communications, Events, Membership, Research below). Please note: the final scope of subcommittees is subject to the agreement of the 2016-17 Executive Committee. Feel free to reach out to the committee members to learn more.
- Candidates for President Elect must hold a current ICF credential (ACC, PCC, MCC).
- Candidates for President and President Elect must have served for at least one year on the ICF Singapore Chapter Executive Committee.
Submit the 2016-2017 Election & Nomination form by Feb 18th!
Online voting begins Feb 22nd, and ends March 13th. Paper voting is availiable during the first half hour of the AGM.
Election results announced on March 14th, at AGM 630-930pm.
ICF SINGAPORE CHAPTER EXECUTIVE COMMITTEE ROLES AND RESPONSIBILITIES (2016-2017)
He/she provides leadership to and represents the local chapter in its dealings with outside persons, as well as in the Global ICF Community. He/she chairs all General and Executive Committee meetings, prepares the annual report and writes in the monthly newsletter. He/she will also be responsible for updating and/or developing a year vision for the Singapore Chapter.
Candidates for President must be ICF credentialed coaches and meet the minimum eligibility requirements specified above. He/She has leadership/management experience and commitment to uphold high ethical standards. Must have held a chair position for at least 1 year within the ICF Singapore Chapter Executive Committee.
The President Elect shall assist the President and deputies for him/her in his/her absence. The President Elect will also undertake such roles and responsibilities of leadership as mutually agreed with the President. The President Elect will immediately become President at the end of the President’s term of office.
Candidates for President Elect must be ICF credentialed coaches (or in the final stages of obtaining it) and meet the minimum eligibility requirements specified for President. He/She has leadership/management experience and commitment to uphold high ethical standards. Must have held a chair position for at least 1 year within the ICF Singapore Chapter Executive Committee.
The Vice-President shall assist the President and President Elect in their absence. The Vice President will also chair one or more sub-committees as determined by the ExCo.
He/she keeps all records, except financial, of the ICF Singapore Chapter and shall be responsible for their correctness and responsible for updating the Registrar of Societies on the new slate of officers. He/she will maintain processes that enable the smooth running of meetings (agenda, matching calendars, online updates before meetings, attendance) transcribe minutes of all General and Executive Committee meetings. He/she shall maintain an up-to-date Register of Members at all times. He/she is also responsible for driving the nomination process for the following year’s new slate of Executive Committee officers and facilitating the elections at the AGM.
Assists the Secretary and deputizes for him/her in his/her absence. He/she also holds a subcommittee co-Chair position.
He/she is responsible for budgeting and all financial transactions on behalf of the ICF Singapore Chapter. He/she shall keep all financial records and shall be responsible for their correctness. He/she is also responsible for preparing financial reports including tax reports and payment. In addition, he/she shall work closely with the chapter’s appointed auditors and accounting firm in preparing the annual financial reports and tax submissions.
Assists the Treasurer and deputizes for him/her in his/her absence. He/she also holds a subcommittee co-Chair position.
5 Ordinary Executive Committee Members
Each committee member assists in the general administration of the ICF Singapore Chapter and will be requested to lead one of the following chairs and/or perform duties assigned by the Executive Committee from time to time.
This committee will have the responsibility to organize the following events:
- Monthly Monday Meetings
- Joint events with Membership
- Special interest events (aim to have at least one per quarter)
- Coach Development Programs (includes peer coaching)
Activities to be performed include proactively develop speaker line-up for full year (must complete a speaker form), coordinate all logistics, manage CCEU credits, write-up for the newsletter and marketing on Facebook, LinkedIn and other related social media platforms and managing the feedback process
Welcoming new members at the monthly meetings and introducing them to the broader ICF community. He/she is responsible for handling member enquiries, organizing new member’s orientation meetings, coordinating ad-hoc meetings such as social events, accreditation workshops and other meetings as requested by members. The ultimate objective is to engage and build a vibrant network of ICF members. He/she is also responsible for the annual membership survey when applicable.
Coaches for Community (C4C) Co-Chair
Source for projects in the community and engage potential partners as part of business development.
Organize coaching kickoff sessions where relevant. There is also a requirement to organize sessions and deliver info-packets to brief potential partners / stakeholders on the value proposition of C4C.
Organize peer-coaching events to support active C4C coaches.
He/she also communicates regularly via email to active C4C coaches and partners to ensure smooth service delivery.
Implement pre and post-coaching evaluation exercises.
Address email queries directed to C4C.
Recruit and maintain the database of volunteer coaches coupled with selecting coaches for the respective projects.
Track achievements of objectives, overall coaching hours, testimonials and evaluation results.
Feed social media channels where relevant.
Responsible for recruiting committee members from within and outside the EXCO. Sets the research agenda for the tenure of the committee and ensures that the year’s research objectives are met. Builds connections with ICF and non-ICF coaching research efforts within and outside of SEA. Ensures that the Research Window on the ICF website is up-to-date and meets the membership’s needs for current information on the state of the profession.
Communications Co-Chair (PR/Marketing)
Responsible for co-building and co-managing the public image of the ICF Singapore Chapter. He/She is involved in communications between the local chapter and key audiences such as members, coaching community, press and others. He/she is also responsible for improving communications through innovative channels such as the internet and social media.
Communications Co-Chair (Website)
Responsible for managing the ICF Singapore website (www.icfsingapore.org) to ensure it is an effective platform to support the local chapter’s objectives and promoting coaching and coaches in Singapore. This includes building a repository of valuable resources for coaching, researching and implementing new web-tools (polling, e-payment, collaboration). He/she is also responsible for managing the “Find a Coach” section such as responding to enquiries, reviewing applications to ensure compliance and posting coach profiles. In addition, he/she will be responsible for driving website advertising (handling enquiries, reviewing insertion forms, liaison with advertisers).
Communications Co-Chair (Newsletter)
Responsible for liaising with website host/newsletter provider and ensuring that (currently monthly) newsletters are sent in a timely manner and with good standards. Works closely with President, Peer Coaching and other subcommittees on an ‘as needed’ basis to ensure that content is up to date and relevant.
He/she will also be the first point of contact to handle enquiries for advertising (currently in form of promotion coupon) in the newsletter.
He is willing to create, manage and invite editorial content, which supports the vision and mission of the Chapter leveraging on other committees and technology available (Mail Chimp, Constant Contact…).
The idea being to bring both quality content and aliveness in the monthly communications with ICF members and wider audience.
Submit the 2016-2017 Election & Nomination form by Feb 18th!